Trivia Coordinator (Stage Events)

the trivia team is a close-knit team passionate about creating fun challenging and interesting trivia events for the SMASH! convention. SMASH! Trivia events are Japanese pop culture themed, with a focus on anime, but also manga, games, music, and more.

As the Trivia Coordinator (Stage Events), you’ll help bring these events to life. You’ll work closely with the Head of Trivia and trivia Assistants to plan and supervise stage events, while also working with and guiding wither Trivia staff. Your responsibilities include shaping event content and ensuring its accuracy, coordinating event logistics, and supporting the team and trivia activities.

This role offers a chance to be apart of the lively convention atmosphere while building experience in event planning and teamwork, to ensure an amazing SMASH! Trivia experience for everyone.

Trivia Coordinator (Stage Events) supports the Head of Trivia with bringing SMASH! Trivia stage events to life.

Key responsibilities include:

  • Researching trivia content for SMASH! events.
  • Working with Trivia Assistant and the Head of Trivia to develop original trivia related events.
  • Creating and reviewing presentations to ensure accuracy and clarity.
  • Coordinating prizes for events.
  • Communicating with other department to coordinate event needs.
  • Managing Trivia staff supervising crew.
  • Organising schedules.
  • Compiling equipment needs and keeping track of equipment use on the day (OTD).
  • Acting as Back of House event support OTD.
  • Coordinating with the Trivia Coordinator (Front of House & Engagement).
  • Assisting with presenting and hosting trivia events (optional).
  • Taking on other tasks as needed

We’re looking for someone who’s organised, communicates clearly, and pays close attention to detail. Ideally, we’d love someone who has a broad knowledge of all thing Japanese pop culture and enjoys trivia.

If you enjoy trivia and like working with others to make events happen, this could be a great fit.

Required Skills & Knowledge, Experiences, Qualifications

  • Interest in Japanese pop culture such as anime, manga, game and/or music.
  • Available for the SMASH! Convention days in Sydney, Australia.
  • Can attend meetings, workshops and activities as required.
  • Able to stay in regular contact online and by phone.
  • Committed to completing assigned tasks and meeting required deadlines.
  • Has a strong attention to detail.
  • Confident with English spelling and grammar.
  • Has access to and can use Microsoft Office suite (i.e. PowerPoint, Word, Excel)
  • Manages time well and stays calm under pressure.
  • Takes initiative and pro-actively resolve issues.
  • Interested in creating new trivia events that appeal to a wide audience.
  • Comfortable guiding and supporting other team members.
  • Can work independently wile following instructions from the Head of Trivia and/or Management.

Desirable:

  • Has previous volunteer or customer service experience.
  • Has trained others for a role or task.
  • Experience in running small-scale events.
  • Has supervised a group or team.
  • Can use (and has access to) editing software (e.g. photo editing such as GIMP, audio editing such as Audacity, and video editing such as DaVinci resolve).

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