Tabletop Assistant

KEY RESPONSIBILITIES

The following responsibilities include but are not limited to:

Pre-Event Day Responsibilities:

  • Assist in inventory checks of board games and tabletop materials.
  • Help prepare signage, rule sheets, and display materials.
  • Support the organisation of the game library (cataloguing, sorting).
  • Attend training sessions to learn games or procedures as needed.
  • Coordinate with the tabletop team on space planning and scheduling.
  • Maintain regular contact with Deptartment Head via official channels,
  • Able to work independently with clear instructions.

Event Days Responsibilities

  • Set up and organise the tabletop area (tables, signage, games).
  • Greet attendees and explain how the tabletop space works.
  • Lend out and check in board games using the tracking system.
  • Teach attendees how to play selected games (basic explanation).
  • Monitor game usage to ensure pieces are not lost or damaged.
  • Keep the area tidy and reset tables between uses.
  • Assist with any scheduled tabletop events or RPG sessions.
  • Answer attendee questions or direct them to the Coordinator if needed.
  • Help with pack-down and post-event inventory checks.
  • Maintain an open form of communication during the event with the Department Head.

Essential Skills, Knowledge, Experience, Qualifications

  • Reside in Sydney, Australia
  • Easily contactable via Email & Mobile phone
  • Proficiency in written English and a clear and friendly writing style
  • Require availability for both days of the convention and set up day/s
  • Ability to work long hours during the weekend of the event and work with a flexible, fast-paced schedule
  • Ability to work in a constantly changing and high pressure environment
  • Proactively handle and resolve any arising issues on the event day
  • Excellent time management and planning skills
  • Open to constructive feedback
  • Ability to take initiative for tasks and actions
  • Basic tabletop boardgame knowledge

Desirable:

  • Experience in running or playing tabletop events
  • Knowledge of multiple boardgames
  • Customer service or event experience
  • Basic judging knowledge
  • Enthusiasm for anime/game culture
  • Active member of local boardgame communities
  • Public speaking confidence
  • Previous convention or volunteer experience

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